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1. Name
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The name of the society shall be Alumni Association, Sant Longowal Institute
of Engineering and Technology, Longowal (SLIET), Longowal and shall be
referred to as the Association subsequently in these articles.
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2.Address
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Alumni Association (Head Quarter)
Sant Longowal Institute of Engineering and Technology, Longowal-148106 Distt.
Sangrur.(Pb)
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3.Jurisdiction
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The jurisdiction of the Association shall be all over India and abroad.
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4.Objectives
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The Objectives of the Association
(I). To promote friendly relations among all members of the Association and
the Faculty-both existing & retired.
(II). To promote and encourage the members to take active interest in the
objectives and progress of the Alma Mater.
(III). To generate a 'Brain Bank' of the professionals from amongst its
members and provide its services for the benefit of the Alma Mater and the
society, in general.
(IV). To institute running shields, trophies and to award medals to promote
the academic, sports and cultural life at the Alma Mater.
(V). To honor its distinguished alumni.
(VI). To keep local chapters informed about the activities of the
Association and seek their assistance in promoting its objectives.
The Alumni Day shall be celebrated every year, the date shall be notified in
Newspapers.
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5.Organization of the Association
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5.1 The Director of the Institute shall be Patron of the Association.
5.2 General Body:- There shall be a General Body of the Association
consisting of all members.
5.3 Local Chapters:-
(I). There may be Local Chapters of the Association in various cities in
India and abroad.
(II). The relationship with the Local Chapters shall be governed by the
rules & regulations of the Association.
(III). These chapters shall not be under the financial control of the
Association.
5.4 Central Executive Body:-
There shall be a Central Executive Committee to manage the affairs of the
Association, and to interact with the Local chapters to promote close
co-ordination between them to achieve the goals of the Association.
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6.Membership
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6. The following shall be eligible for Life Membership of the Association.
(I). All Alumni of Sant Longowal Institute Of Engineering & Technology,
Longowal.
(II). All members of Faculty of SLIET, Longowal working in regular capacity
at the time of application.
(III). For regular activities, the alumni have to join one of the Local
Chapters.
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7.Cessation of Membership
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A member of the Association shall cease to be such member if he/she resigns
from his/her membership or is found to be of unsound mind or is convicted by
a court for any offence involving moral grounds or termination of the
membership by the Central Executive for compelling reasons.
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8.General Body
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8.1 The General Body shall consist of all members of the Association.
8.2 The General Body of the Association shall hold an Annual General Meeting
(AGM) at least once a year, which will be intimated through Newspapers.
8.3 A notice of clear 15 days convening an Annual General Body Meeting shall
ordinarily be given to the members through Newspapers.
8.4 Emergent meeting of the General Body can be convicted by the Central
Executive for compelling reasons at a short notice.
8.5 30 members present in person shall from a quorum for any meeting of the
General Body. If the meeting in adjourned after 15 minutes for want of
quorum, the meeting shall take place after 30 minutes of adjournment to
transact the present business and the members shall form the quorum.
8.6 The duties of the General Body shall be
(I)To set guidelines for the Central Executive so as to achieve the
objectives of the Association.
(II)To consider and adopt the Annual Report and Audited Accounts of the
Association.
(III)To approve budget for the following year.
(IV)To honour the distinguished Alumni.
(V)To elect Joint Secretary, Finance Secretary and members of the Central
Executive Committee.
(VI)To transact any other business with the permission of the President.
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9.Central Executive Committee
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9.1 The Central Executive Committee shall consists of
(I). President
(II). Vice President
(III). Secretary
(IV). Joint Secretary
(V). Finance Secretary
(VI). Members
(VII). One representative from the SLIET, Longowal
(VIII). Two representatives by rotation from Local Chapters in India
The Central Executive Committee may co-opt additional members as and when
required.
9.1 Election of the Central Executive Committee
(1). The President shall be elected/nominated by the outgoing Central
Executive Committee from amongst the distinguished alumni in consultation
with the Patron.
(2). Vice President and the Secretary shall be nominated by the outgoing
Central Executive Committee from amongst the SLIET faculty in consultation
with the Patron.
(3). Joint Secretary, Finance Secretary and four other members shall be
elected by the General Body from amongst the members stationed at Longowal.
(4). SLIET, Longowal Chapter shall nominate one representative as members
for the Central Executive.
(5). The term of the Central Executive shall be for two years.
(6). The new Central Executive shall be elected/nominated minimum 20 days
before the closing of the financial year.
9.2 The Central Executive Committee shall ordinarily meet half yearly but
the Secretary may call an emergent meeting at any time.
9.3 The quorum for the Central Executive meeting shall be three including
President and Secretary.
9.4 In case any vacancy arises in the Central Executive Committee shall have
all powers
(I). To manage and promote the objectives of the Association according to
the directives, if any, of the General Body.
(II). To frame its rules and regulations.
(III). To take appropriate measures against any member/chapter as it may
deem fit in the interest of the Association.
(IV). To collect donations/subscriptions from individuals/organisations etc.
to augment the income of the Association.
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10.Powers and Duties of the Office Bearers
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10.1 Patron
The Patron shall render advice and guidance in the working of the
Association. He shall frame the first Central Executive Committee.
10.2 President
The President
(I). shall guide, conduct and control the activities of the Constitution and
decisions taken by the Association from time to time.
(II) has a casting vote in case of a tie but shall have no vote otherwise.
(III). shall regulate the proceedings of the Central Executive Committee and
the General Body, interpret the rules and regulations and give findings on
doubtful and contested points and his/her interpretation will be final.
(IV). shall preside over the meetings of the Central Executive and General
Body. In the absence of President or Vice President, the Central Executive
or the General Body may elect any other persons as a Chairperson to preside
over the meetings
(V). is authorized to sanction any amount with in the sanctioned budget. In
addition, he/she can sanction maximum up to Rs.5000/- at a time, subject to
the later approval of the Central Executive, for any expenditure beyond the
budget allotment, which may be urgently needed to carry out the objectives
of the Association.
10.3 Vice President
The vice President shall act as president and shall have the same powers as
the president.
10.4 Secretary
The secretary shall
(I). Operate the funds in conjunction with the Vice President of the
association subject to the general approval of the Central Executive
Committee.
(II). Attend to all activities as approved by Central Executive Committee.
(III). Be responsible for carrying out all correspondence and preparation of
all publication of the association.
(IV). Take steps to strengthen the association and improved its working.
(V). Also attend to any other matter, which may be entrusted to him by the
President, may keep Rs. 1000 as imprest with him for day-to-day meets.
10.5 Joint Secretary
The Joint Secretary shall
(I). Assist the Secretary in the management of the activities of the
association.
(II). Act as the Secretary in the absence of the Secretary.
10.6 Finance Secretary
The Finance Secretary shall
(I). Be responsible for the maintenance of the records and accounts of the
association under the heads of income and expenditures.
(II). Ensure the necessary receipts and vouchers are regularly kept and
maintained.
(III).Operate the bank account jointly with the Vice President /Secretary.
(IV). Shall prepare the annual report of the income and expenditure of the
association, which will be presented at the time of the general body for
approval.
(V). Make payments of the bill sanctions by the secretary or the Vice
President.
(VI). Get the accounts audited.
(VII). Prepare the budget in consultation with the Vice President and the
Secretary for approval of the general body.
(VIII). Maintain a regular register of the members of the association.
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11.Amendments
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11.1 Amendment to the Constitution shall be carried out only by General Body
meeting when a minimum of two third of the majority of votes of the members
present are obtained.
11.2 The propose amendment to the constitution shall be circulated to all
the local chapters as an agenda item for the General Body Meeting.
11.3 An amendment can only be moved with the permission of the Presiding
Officer at the meeting of the General Body.
11.4 No amendment shall be affected without the proper quorum i.e. 30
members.
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12.Finance and Accounts
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12.1 The Association shall raise funds for pursuing the objectives of the
Association through
(I). Subscription from the members
(II). Money donated by the members.
(III). Any other source approved by the Central Executive Committee.
12.2 The accounts of the Association shall be maintained in any scheduled
bank
12.3 Financial Year of the Association shall be from November 1 to October
31.
12.4 The funds of the Association may be invested in Government Societies,
bonds, debentures, unit schemes of the Unit Trust of India, and Fixed
Deposits in Nationalised Bank.
12.5 Withdrawls from the Invested Funds shall be made only with the approval
of the Central Executive Committee.
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13.Audit of Accounts
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The Accounts of the Association shall be audited once a year.
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14.Records of the Association |
The following records shall be maintain in the office of the Association.
(I). Roll of membership
(II). Minutes of the Central Executive Committee Meeting.
(III). Minutes of the General Body Meeting.
(IV). Stock register of consumable and non-consumable items.
(V). Cash Book and Ledger.
(VI). Receipts and Vouchers.
(VII). Copies of all publications and reports of the Association.
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15.Subscription |
The rates of subscription for life membership to the Alumni Association
(Head Quarter) shall be as under
(I). Rs.200/- for Alumni living in India at the time of Application.
(II). Rs. 200/- for outgoing students to be charged once along with final
semester fees.
(III). US $50 for overseas Alumni.
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16.Local Chapters |
16.1 A Local Chapter can be founded in any city in India or abroad where
there is a minimum of five Alumni.
16.2 The Local Chapter shall be registered with the Association.
16.3 A Local Chapter registered with the Association can use the logo of the
Association.
16.4 Each Local Chapter shall be governed by its own rules and regulations
as per their Local needs.
16.5 The Secretary of each Local Chapter should inform, once a year, the
names and addresses of its members and the office bearers to the Secretary
of the Association.
16.6 The Secretary of each Local Chapter should also inform, at least once a
year, about the activities of its Chapter to the Secretary of the
Association.
16.7 The Local Chapters may raise funds through subscription/donation from
members/individuals and maintain their account in a Scheduled Bank.
16.8 The Local Chapter shall receive a copy of the AGM report and other
publications of the Association.
16.9 Local Chapters are required to pay every year 10% of their annual
'Membership Subscription' to the Alumni Association at the center to meet
expense incurred on publications, etc.
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